VBA Bookings — Privacy Notice

Venture Beyond Aspirations LLC (VBA)

Effective Date: October 12, 2026

1. Introduction

Venture Beyond Aspirations LLC ("VBA," "we," "us," or "our") respects the privacy of individuals using VBA Bookings.

This notice explains how information is collected, used, stored, and shared when individuals request appointments, book consultations, make payments, or interact with VBA's scheduling platform.

This notice supplements VBA's companywide Privacy Policy at https://vbaspire.com/privacy.

The companywide Privacy Policy continues to apply. This notice provides additional information specific to VBA Bookings.

2. Information We Collect

Depending on the features used, VBA Bookings may collect the following information:

Personal Information

First and last name
Email address
Phone number
Business or organization name
Business website, when provided

Appointment Information

Selected meeting type
Requested appointment date and time
Booking status
Time zone
Consultation topics and intake responses
Rescheduling and cancellation history
Communications relating to appointments

Payment Information

Payments are processed through Stripe or another authorized payment processor.

VBA may retain transaction references, payment amounts, payment status, refund information, and other records necessary for billing and accounting.

VBA Bookings is not intended to store customers' complete payment-card numbers or card security codes.

Technical Information

VBA may collect device, browser, IP address, security log, and platform usage information as necessary to operate, protect, and improve the booking service.

3. How We Use Information

Information collected through VBA Bookings may be used to:

Process appointment requests
Check availability
Schedule and manage consultations
Process payments and refunds
Create calendar invitations
Generate virtual meeting information
Send appointment confirmations and reminders
Communicate scheduling changes
Verify applicable employee discounts
Prevent duplicate bookings and fraudulent transactions
Respond to customer inquiries
Meet applicable legal and accounting obligations

Booking information is not used for unrelated marketing communications without appropriate permission or another lawful basis.

4. Calendar Integrations

VBA Bookings may connect with Microsoft Outlook, Microsoft 365, and other supported calendar services.

When an authorized calendar owner connects a calendar, VBA Bookings may access availability information and the event data necessary to create, update, or synchronize appointments.

Calendar information is used for scheduling purposes, including preventing conflicting appointments.

Private calendar event details are not displayed to customers booking appointments.

VBA Bookings will only modify external calendar events when appropriately authorized, such as events created or managed through the booking system.

Connected calendar owners may disconnect authorized integrations through the available account or calendar settings.

5. Payment Processing

VBA uses authorized payment processors, including Stripe, to process eligible transactions.

Payment providers may collect and process payment information according to their own privacy policies and applicable agreements.

VBA receives the transaction information necessary to verify payments, maintain booking records, process refunds, and address billing disputes.

6. Employee Discounts and Guest Benefits

VBA Bookings may process limited employee eligibility information to administer approved service discounts.

This may include an employee identifier, active employment eligibility, annual benefit allowance, discount redemption history, and associated guest bookings.

When an employee shares an eligible discount with a friend or family member, VBA may associate the guest's discount redemption with the sponsoring employee's allowance.

Guest contact details will not be made available to the sponsoring employee solely because the employee provided the discount.

Only authorized personnel may access protected employee discount administration records.

7. Information Sharing

VBA does not sell personal information collected through VBA Bookings.

Information may be shared with authorized service providers as necessary to operate the platform, including:

Calendar and meeting providers
Payment processors
Hosting and database providers
Email and notification providers
Authorized VBA personnel administering appointments

VBA may also disclose information when required by law, to investigate suspected fraud or security incidents, or to protect legally recognized rights.

8. Data Security

VBA uses reasonable administrative, technical, and organizational safeguards designed to protect personal information.

These safeguards should include encrypted connections, restricted administrative access, secure handling of integration credentials, and access controls appropriate to the sensitivity of the information.

No electronic system can guarantee absolute security.

Customers should avoid submitting unnecessary passwords, financial account credentials, or highly sensitive personal information through appointment intake forms.

9. Data Retention

VBA retains booking records and related information for as long as reasonably necessary to provide services, maintain business records, resolve disputes, prevent fraud, and comply with applicable legal obligations.

Information that is no longer required will be deleted or anonymized according to VBA's retention practices, subject to applicable legal and operational requirements.

Disconnecting a calendar integration does not automatically delete historical appointment or payment records that VBA is required or permitted to retain.

10. Cookies and Similar Technologies

VBA Bookings and integrated service providers may use cookies, session storage, or similar technologies where necessary for authentication, security, payment processing, and operation of the platform.

Any optional analytics or tracking technologies will be handled according to VBA's applicable privacy disclosures and consent requirements.

Customers may manage available cookie preferences through the platform or their browser.

11. Customer Privacy Rights

Depending on applicable law, individuals may have rights to request access to, correction of, or deletion of their personal information.

Individuals may also have rights relating to certain uses of personal information.

Privacy requests may be submitted to legal@vbaspire.com.

VBA may verify a requester's identity before processing the request and may retain information when required or permitted by law.

12. Third-Party Services

VBA Bookings may use third-party services, including Microsoft and Stripe, to deliver scheduling, communications, and payment functionality.

These services may operate under their respective privacy policies.

VBA is not responsible for the independent privacy practices of third parties outside its control.

13. Children's Privacy

VBA Executive Advisory booking services are intended for adults aged 18 or older.

VBA does not knowingly collect personal information from children under 13 through Executive Advisory booking forms.

If such information is identified, VBA will take appropriate steps consistent with applicable law and its companywide Privacy Policy.

14. Policy Updates

VBA may update this notice as booking features, integrations, business practices, or legal requirements change.

Material changes will be communicated according to VBA's companywide Privacy Policy and applicable law.

The effective date will identify the current published version.

15. Contact Information

Venture Beyond Aspirations LLC

18336 Edison Ave #1042

Chesterfield, MO 63005-3618

Privacy Inquiries: legal@vbaspire.com

General Support: hello@vbaspire.com

Website: https://vbaspire.com

Companywide Privacy Policy:

https://vbaspire.com/privacy

This notice should be read together with VBA's companywide Privacy Policy and the applicable VBA Bookings Terms of Service.